Distance running rankings for Singaporeans and Singapore residents

PRIVACY POLICY

Singapore Shufflers Pte Ltd (“we”, “us” or “our”) recognises its responsibilities in relation to the protection of the personal data collected, used, disclosed, processed, transferred or retained under the Personal Data Protection Act (“PDPA”).

Personal data will be collected only for lawful and relevant purposes and protected from any unauthorised access, use and disclosure. We take reasonable steps to ensure that personal data held by us is accurate. 

We may from time to time update this Privacy Policy to ensure it is consistent with changes in legal or regulatory requirements. Subject to rights at law, Athletes agree to be bound by the prevailing terms of this Privacy Policy as updated from time to time on this website.

Any updates to the Privacy Policy will be effective 30 days following the date on which this Privacy Policy is updated and posted on our website.

PERSONAL DATA

As used in this Policy: 

“Athlete” means an individual who

(a) has contacted us through any means to find out more about any services we provide or to supply Personal Data for the purpose of updating rankings listed on the website www.runsingaporerankings.com

(b) has registered for an event organised by us

“Personal Data” means data, whether true or not, about an Athlete who can be identified: 

(a) from that data; or 

(b) from that data and other information to which we have or are likely to have access.

Depending on the nature of an Athlete’s interaction with us, some examples of Personal Data which we may collect include name, date of birth, sex, email address, telephone number, club, school, nationality, residency, emergency contact details, race results, race location, race date.

Other terms used in this Policy shall have the meanings given to them in the PDPA (where the context so permits).

COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA

We generally do not collect Personal Data unless:

(a) it is provided to us voluntarily by an Athlete directly (or for Athletes under the age of 18 years, a legal guardian/parent of the Athlete), or via a third party who has been duly authorised by the Athlete to disclose the Athlete’s Personal Data

(b) collection and use of Personal Data without consent is permitted or required by the PDPA or other laws. 

We shall seek an Athlete’s consent before collecting any additional Personal Data and before using Personal Data for a purpose which has not been notified by an Athlete (except where permitted or authorised by law).  

We may collect and use an Athlete’s Personal Data for any or all of the following purposes:

• calculating distance running rankings for Singaporeans and Singapore residents and the results of any events organised by us
• performing obligations in the course of or in connection with our provision of any other services requested by an Athlete;
• for any other purposes for which an Athlete has provided the information;
• responding to, handling, and processing queries, requests, applications, complaints, and feedback from Athlete’s;
• managing an Athletes relationship with us;
• informing an Athlete of future events organised by us;
• processing payment or credit transactions;
• complying with any applicable laws, regulations, codes of practice, guidelines, or rules, or to assist in law enforcement and investigations conducted by any governmental and/or regulatory authority;

We may disclose Personal Data:

• to the public on the website www.runsingaporerankings.com and visitors to events organised by us for the purposes of listing distance running rankings for Singaporeans and Singapore residents, and the results of any events organised by us
• to third-party service providers and advisors such as medical support or payment processing providers. If applicable, such service providers will, by appropriate data processing agreements, be bound to process personal data only on our behalf and under our instructions.

WITHDRAWING CONSENT

Consent for the collection, use and disclosure of Personal Data will remain valid until such time it is being withdrawn by an Athlete in writing. Athletes may withdraw consent and request us to stop collecting, using and/or disclosing Personal Data for any or all of the purposes listed above by submitting a request via email to contact@singaporeshufflers.com

Upon receipt of an Athlete’s written request to withdraw consent, we may require reasonable time for the request to be processed and for us to notify the Athlete of the consequences of us acceding to the same, including any legal consequences which may affect an Athlete’s rights and liabilities to us. In general, we shall seek to process a request within ten (10) business days of receiving it.

Withdrawing consent does not affect our right to continue to collect, use and disclose Personal Data where such collection, use and disclosure without consent is permitted or required under applicable laws.

ACCESS TO AND CORRECTION OF PERSONAL DATA

If an Athlete wishes to make (a) an access request for access to a copy of the Personal Data which we hold about the Athlete or information about the ways in which we use or disclose Personal Data, or (b) a correction request to correct or update any Personal Data which we hold about an Athlete, an Athlete may submit a request via email to contact@singaporeshufflers.com

We will respond to any requests as soon as reasonably possible. In general, our response will be within twenty (21) business days. Should we not be able to respond to a request within thirty (30) days after receiving a request, we will inform the Athlete in writing within thirty (30) days of the time by which we will be able to respond to a request. If we are unable to provide an Athlete with any Personal Data or to make a correction requested by the Athlete, we shall generally inform the Athlete of the reasons why we are unable to do so (except where we are not required to do so under the PDPA).

PROTECTION OF PERSONAL DATA

To safeguard Personal Data from unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks, we have introduced appropriate administrative, physical and technical measures such as up-to-date antivirus protection, encryption,, and disclosing Personal Data both internally and to our authorised third party service providers only on a need to-know basis.

No method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of information and are constantly reviewing and enhancing our information security measures.

ACCURACY OF PERSONAL DATA

We generally rely on Personal Data provided by an Athlete. Changes to Personal Data should be submitted by an Athlete to contact@singaporeshufflers.com

RETENTION OF PERSONAL DATA

We may retain Personal Data for as long as it is necessary to fulfil the purpose for which it was collected, or as required or permitted by applicable laws.

We will cease to retain Personal Data, or remove the means by which the data can be associated with an Athlete, as soon as it is reasonable to assume that such retention no longer serves the purpose for which the Personal Data was collected, and is no longer necessary for legal or business purposes.

TRANSFERS OF PERSONAL DATA OUTSIDE OF SINGAPORE

We generally do not transfer Personal Data to countries outside of Singapore. However, we do subscribe to the of use cloud software that may transfer and store Personal Data in a server outside. 

DATA PROTECTION OFFICER

Queries regarding this Privacy Policy should be submitted to contact@singaporeshufflers.com 

Effective date: 01 Mar 2024
Last updated: 01 Mar 2024